Accounts Payable

Welcome to the Accounts Payable department!  In order to best serve you, the Accounts Payable department is divided into two areas:    

Vendors A-J contact: Donna Finnegan  (925) 473-2309   
Vendors K-Z contact: Antoinette Terreforte  (925) 473-2308

Fax for all vendors: (925) 473-4203

PRINTABLE FORMS

HELPFUL HINTS

In order to prepare for the 2011-12 year-end, please adhere to the following cut-off dates: 

Requisition Cut-Off Date:  April 19, 2013

Cal-Card Cut-Off Date:  May 15, 2013 

Mileage and Reimbursement Claims Cut-Off Date:  June 12, 2013 

Any purchase requests after April 19th will require advance authorization from Business Services and should be for emergency-only purchases.  Please plan ahead and do your purchasing now!

REIMBURSEMENT CLAIM FORMS MUST BE RECEIVED

Within 30 days from date of Conference/Trip or purchase

  • 4100 Object Code: Textbooks
  • 4200 Object Code: Books
  • 4300 Object Code: Materials & Supplies
  • 4350 Object Code: Meeting Food Expenses
  • 5200 Object Code: Conference
  • 5851 Object Code: Duplicating - e.g., Ready Print, Kinko's, USA Copy
  • 5900 Object Code: Communications - includes postage, USPS, FedEx, UPS, etc.

INFORMATION

Frequently Asked Questions

§  What if I receive an invoice in the mail?

All invoices are to be sent to Accounts Payable for handling at:

2000 Railroad Avenue

Pittsburg, CA 94565 

§  How do invoices get paid?

Once a school site or department receives the products ordered, the school secretary must secure the packing slip and check the order for completeness.  The packing slip is then sent to Accounts Payable where it will be matched up with an invoice and PO for payment.  If the order is complete, the green copy of the purchase order must be sent in with the packing slip.  The school secretary stamps the packing slip/purchase order and provides a signature of authorization confirming receipt of the product or service rendered.